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Re: Sending Reminders for perpetual contracts

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Hi Soren,

 

Our Legal department's guidance that agreements entered into perpetuity still require review every five years had us facing the same problem not too long ago.  I considered option two, but had some challenges with notification tasks (likely user error not Ariba) running when the workspace was Published.  Instead, we opted for the first option, instructing category managers via help tip text that if the contract is perpetual, the expiration date should be set to be five years from the effective date or last amendment date.  At the five year mark, category managers are asked to review the agreement, amend any legal clauses as needed, set the expiration date for another five years and publish (limited tasks based on conditions).  As an additional quality check, I perform a quarterly audit to ensure that we're setting the expiration date properly.  We had very little remediation needed early on and adoption has been very relatively easy. 

 

I hope that helps!

Aarika


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