Hi Debbie,
I would imagine this is a topic with wide interest not just to Michel. I would be interested in knowing what solutions Jonathan can propose and what other companies are using.
We do not use PO's for these services and Non-PO Invoice ingestion, reconciliation, cost allocation and approval for courier services is one of the most thorny issues for our P2P implementation. Cost allocation using Excel templates via Accounting Export and Import are a godsend since they can be linked to downloaded statements and then allocation lookups using customer reference or shipper/recipient name and company. However, it requires manipulation in Excel, because without reducing billing lines to cost center totals, the number of lines, which can be in the hundreds for our company, can seriously degrade system performance when processing these invoices and our lookup tables don't cover all of the shipments. Then there is still the question of reconciliation and approval of the actual charges. Having separate accounts for separate cost centers helps with accountability, but multiplies invoicing volumes. There must be a more elegant solution including better integration with the companies' online portals since the major carriers are on the AN. Please keep the community in the loop.
Thanks and regards,
Eric