Budget Check functionality
Ariba do not offer a real time budget check functionality.
When a Requisition is to be raised in Ariba, against say an SAP Internal Order (IO) , residing in SAP, Ariba do not have a mechanism of real time RFC call to check the available budget.
Budget information is extracted on periodic basis (nightly /hourly file extract, which is then loaded to Ariba. Ariba Requisition then checks the budget available as per the file loadd onto Ariba.
Business situation: ( simulation is broken down into numbered steps for easy understanding)
1. If backend system, where the budgets are maintained, is connected with any other system (say SRM),
2. same IO budget is being consumed by Ariba and SRM,
3. the file extract which is loaded in Ariba do not provide the 'accurate picture'.
4. if SRM or any manual adjustments due to Accounts payable adjustments, consumes any more budget between the interval of the time gap of budget file loading ,
5. then the Ariba would allow the user to create the requisition,
6. however, this requisition would then fail to create the Purchase Order in SAP,
7. if Ariba requisition is consuming more value than which would be available.