We have begun using Ariba Contract Workspace (ACW) as the sole repository of signed Contract Agreements and related electronic documents.
Our company records management dictates various retention schedules for documents
(e.g. documents associated with contracts are kept for 10 years from the expiration date of the contract).
Many of those documents are coming up for removal from the system.
We do not wish to be a manual task as there are far too many contracts and documents.
Is there any functionality available today with respect to the auto eDestruction of ACW documents?
The issue is not about eArchiving but rather eDestruction: the removal and destroying of the documents.
What future plans does Ariba have for on-Premise customers to satisfy this eDestruction need?
Ideally, documents would be tagged with a 'retention tag/retention date' at entry time and the document would automatically be purged from the system when that retention period is up. Functionality would also be needed to examine the retention settings of documents and visibility into what is next to be purged.
How are other on-Premise customers dealing or planning to deal with this retention issue?
Does the on-Demand solution have a solution for this retention issue?
Message was edited by: Bob Biros